Privacy Policy

Last Updated: September 2026

1. General Overview
ProActive Asbestos Compliance Ltd ("we", "us", "our") is committed to protecting and respecting your privacy. Operating as an independent asbestos consultancy, we collect and process essential corporate and personal data strictly to deliver technical surveying, policy authoring, and statutory risk advisory services. This policy outlines how we handle data collected via our website (/) and secure contact intake modules in absolute compliance with the UK GDPR and the Data Protection Act 2018.

2. Data We Collect and Process
When you interact with our platform or submit technical project requirements, we collect the following essential business data points:
• Personal Identifiers: Your full name and corporate role.
• Contact Communication Nodes: Direct phone numbers and email addresses.
• Asset Demographics: Company name and physical property location profiles.
• Technical Attachments: Historic asbestos registers, architectural files, or site photographs uploaded to assist with scoping.

3. How We Use Your Information
We process your data strictly under the lawful bases of contractual obligation and legitimate interest to:
• Formulate transparent, project-specific fixed-fee commercial proposals.
• Deploy to site to execute HSG264-compliant asbestos surveys or management plan reviews.
• Coordinate clearance sampling and independent UKAS-accredited laboratory analysis.
• Secure back-end operational accounting entries through our verified financial processing hub (FreeAgent).

4. Data Retention & Secure Infrastructure
We do not sell, rent, or lease your commercial data to third-party marketing networks. Your technical files and contact details are stored securely within encrypted cloud-based database infrastructures. In accordance with standard health and safety tracking liabilities and commercial insurance retention guidance, we retain technical compliance registers and survey documentation for the necessary statutory periods to ensure continuous audit readiness for your assets.

5. Your Statutory Rights
Under UK data protection laws, you retain explicit rights regarding your personal information, including the right to access the data we hold, request corrections to inaccurate records, or request the erasure of your personal details (subject to active regulatory record-keeping liabilities under the Control of Asbestos Regulations 2012). To exercise any of these rights, contact our Director directly at enquiries@proactiveasbestos.co.uk.